Privacy and Cookie Policy Introduction
The Fulbright Association understands the value and importance of individual privacy. We are strongly committed to protecting the privacy of our constituents. Our websites reflect that commitment and we comply with applicable legislation concerning privacy such as General Data Protection Regulations (GDPR).
These websites include www.fulbright.org, https://members.fulbright.org, and www.census.fulbright.org.
This Privacy and Cookie Policy will tell you:
- What information we collect.
- How we collect this information.
- What we do with the information.
- How you can unsubscribe.
- How the data is protected.
- If we make future changes to our privacy and cookie policy.
We may make changes to this Policy from time to time and we will inform you if we do. Notification will be through an appropriate medium of communication, such as email, text, written notice, and/or website notice, depending on the contact information that we have for you. You can find the current version of this Policy on the Fulbright Association’s website. If you have any questions about this Policy, please contact us at [email protected]. We are happy to answer any queries you have concerning this Notice or the way in which we process or use your personal data.
Please read this Policy carefully. By opting in and using our websites, you are acknowledging that you understand and agree to the terms of this policy, and consent to the manner in which we may collect, use, and disclose your personal information. If you do not agree to the terms of this policy, please do not use our websites and unsubscribe.
What information do we collect?
Non-identifying information (usage information)
On our websites, we track the following usage information:
- your IP address;
- the URLs you have requested to access;
- the dates, times, and methods of requests;
- the status code of your requests;
- URLs of pages that referred you to the Site;
- number of bytes transferred; and
- your web browser and operating system platform.
This information is retained on a permanent basis, during which time the contents are accessible to our website administrators. We have no way of linking IP addresses to any personally identifiable information. This means that user sessions will be tracked by IP address, but a user’s identity will remain anonymous.
Personally identifying information
Users may voluntarily opt to share their personal data to request information, register for membership, or register for our programs. This information may include email address, name, physical address, and other data needed to address the purpose being requested. We do not use cookies to maintain this information. This data is encrypted and sent to our databases, and after you have left our site, it is not maintained or shared on our website or in your browser.
Below is a list of information that we may collect, for legitimate business purposes, depending on your relationship with the Fulbright Association.
- Date of Birth
- Gender
- Contact data (email, phone number, address, country)
- Academic information—majors, universities, transcripts
- Fulbright grant information
- Credit card information
- Bank account information
- Job title
- Company or employer
- Emergency contact
- Social media handles (voluntary)
- Occupation
- Family member names
- Resume
- Tax ID number
- Employment history, references, other employment related documents
- Office contact information
- Business card data
How is this data used?
For membership, marketing, communication, program and event registration, travel program enrollment, planning program activities, processing fees, complying with government requirements, purchasing supplies and services.
How do we collect information?
The Fulbright Association obtains your personal data from you when you provide us with your personal information, such as (but not limited to) when you fill out any form or application, when you make a donation, when you interact with our website or staff, or when you communicate with us in any way. In addition, we obtain your personal data from various third-party sources (for example, academic institutions, donor searches, and other service providers). All such information obtained about you is handled in accordance with our policies and with DPA and GDPR and other applicable legislation.
Cookies
Cookies are unique bits of text that many websites write to your computer the first time you visit. Cookies are stored on your hard drive and may later be accessed by the website to track prior usage. As further explained below, Google Analytics will install a cookie on the hard drives of site visitors. There are two types of cookies. One is session cookies, which expire when you close your browser or after a short time period. The other is advertising cookies, which stay on your hard drive, and will be used to show you advertising for our programs when visiting other sites. You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies, though either of those actions may affect the use of our sites.
User Forms
If you opt to share your personal data, this is done with the use of encrypted user forms using Secure Socket Layer (SSL) technology. When users fill in our inquiry forms or online applications, we do not use cookies to track this activity. We use only session variables, which are stored in volatile memory, and which disappear when the session ends.
Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser or looking for "https" at the beginning of the address of the web page.
What do we do with the information?
Communicating with our constituents
The Fulbright Association will use your personally identifying information to communicate with you regarding the reasons you contacted us. We will not share your usage information with any third party outside of our organization unless it is necessary to fulfill your request or provide services to you.
Google Analytics
The Fulbright Association uses Google Analytics software to perform site usage analytics. Google Analytics collects anonymous information from users to help The Fulbright Association track site usage and referrals from other websites. These data are used primarily to optimize the website experience for our visitors, but we may use the data as well to assist us in developing marketing plans for the site.
Information collected and processed by Google Analytics includes the user’s IP address, network location, and geographic location. Google Analytics acquires all its information directly from the user, by installing a cookie (see below) on the user’s computer. Google Analytics does not collect any personally identifying information such as names, contact information, Social Security numbers, or financial information. If you furnish personally identifying information with the site, the site does not share any personally identifying information it collects with Google, and accordingly, we cannot use any information acquired by Google Analytics to contact you directly.
Disclosure
Your data may be communicated, in compliance with applicable law, to the Fulbright Association’s membership network, affiliates and partners, public or private subjects to whom they may be necessary in order to fulfill obligations, regulations, or laws; sensitive data may be communicated to public bodies and authorities (such as public hospitals, public safety authorities, police offices, courts, magistrates, and the like) and to private subjects (such as private hospitals and clinics, security supervisors, and insurance companies) only for purposes relating to health and safety emergency and for the purposes of fulfilling obligations set forth by local laws, regulations, and EU laws. We will not sell, lend, or disclose to third parties any information collected from visitors, except as disclosed in this Privacy Policy or in the event we are required by law to do so. We may disclose information to employees, consultants, and agents who have a legitimate need to know the information for the purpose of fixing or improving the websites and monitoring and improving the security of our network. We also reserve the right to disclose this information when special circumstances call for it, such as when disclosure is required by law or court order or when disclosure is, in our sole discretion, necessary to protect our legal rights, including intellectual property rights. The Fulbright Association may securely share or transfer your information within the Fulbright Association’s affiliate network (for example, our local chapters or travel program partners) in order to effectively operate our programs.
Other Websites
Our websites may contain links to other web resources, including websites of organizations other than the Fulbright Association. Other websites to which our sites link may also collect user-identifying information directly from you once you proceed to browse those sites. We are not responsible for the privacy policies of our advertisers, sponsors, vendors, or other sites or businesses to which we provide hyperlinks or access. Please visit the relevant sites to review their privacy policies.
What choices can you make regarding this information?
Cookie settings
You may modify the use of cookies in your browser. You may turn off cookie functionality entirely (this may affect the use of our websites) or set your browser to notify you when a cookie is being written to your hard drive.
Your Access to Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via email at [email protected]or calling us at the phone number given on our websites:
- See what data we have about you, if any.
- Change/correct any data we have about you.
- Have us delete any data we have about you.
- Express any concern you have about our use of your data.
Requests to Revise Information, Unsubscribe or Delete Information
You may request to revise your information, unsubscribe, or delete your information at any time. You can withdraw your consent to use your information at any time, but this will not affect the lawfulness of processing your personal data based on your consent before withdrawal.
How is the Data Protected?
Data security
We take precautions to protect your information. When you submit sensitive information via our websites, your information is protected both online and offline. Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser or looking for "https" at the beginning of the address of the web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
We have in place physical, electronic, and managerial procedures to protect the information we collect online. However, as effective as these measures are, no security system is impenetrable. We cannot completely guarantee the security of our database, nor can we guarantee that the information you supply will not be intercepted while being transmitted to us over the Internet.
Will we make future changes to our privacy and cookie policy?
Notification of changes to privacy policy
We will review our security measures and Privacy Policy on a periodic basis, and we may modify our policies as appropriate. We may also change or update our Privacy Policy if we add new services or features. If any changes are made, we will make appropriate amendments to this policy and post them at our websites. We encourage you to review our Privacy Policy on a regular basis.